Monthly Archives: March 2014

On Vanity, Photography and Botox

Sometimes you just have to give in. You might not like it but something has to be done. You might have been trying to avoid it like the plague but the moment comes when you just cannot sidestep it any longer. Know the feeling? It’s what a lot of my clients feel before they take the plunge and ask me to be their Critical Friend, but that is not what I am talking about on this occasion.

So what have I been avoiding?

Having my photograph taken. Now in the age of the phone camera this has not been easy. We have all become ‘photographers’; so busy capturing the moment and sharing it with the world via social media we are at risk of forgetting to live it.

Selfie with the Stars

Selfie with the Stars

Oh dear, I am being grumpy. I am getting older and as I look in the mirror my mother looks back at me. My glory days are gone. And now my legs don’t work any longer my constant companion is either a wheelchair or a tiny scooter. It is not the best look!  I tend to be the one taking the photo – anything to stay behind the camera, rather than being in front of it.

Yes I am being vain. I don’t like feeling like this but I do; so I avoid being photographed and looking at myself whenever possible.

Yes I am being a wimp. The person who has least idea of how they actually look is the person themselves. A brief glance in a shop window or catching sight of yourself in an unexpected mirror can be a shock. And for most women all we see are the bits of us we most dislike. We can name the feature in a moment. Ask us what we like about ourselves and wait a very long time for an answer.

Now all of this is nonsense. I often say to clients what is the worst thing that could happen? In this case I just have to come to terms with not looking as I used to. And the truth is, the way I look now is the story of a life led and enjoyed. People look at each other all the time but they like you for what you are, your personality and your spirit, not what you look like.

Liz Toogood

The ‘before’ shot

However, I concede, for people who do not know us, a photograph or piece of video has massive power. I have a lovely new website but it sports an old photograph with an out of date hairstyle and hair colour; this is not me and makes no business sense but it has done the job……up until now.  At last I have confronted my irrational feelings (something I urge my clients to do regularly) and recognised that I need some photographs as a marketing tool. This is quite an achievement.

So how to do it? Apparently I look much better when I am talking to people – well who doesn’t, and I work with people all the time, so it is not natural to see me on my own.  Bearing this in mind I enlisted the help of a trusty photographer and headed to the Bedford SME Expo, intent on killing two birds with one stone – networking and photo-shooting!  Bedford’s International Athletic Stadium was transformed, not a sweaty athlete in sight and so we got down to business. There were a number of stands showcasing a variety of businesses and there was a plethora of photographers snapping away, including my very own, Jen Cooper.

Jen Cooper's take on the selfie

Jen Cooper’s take on the selfie

And what did I do? I ignored the camera completely; I trolled around the stalls and caused a certain amount of chaos every time I stopped; my scooter and I were enough to bring the aisles to a state of gridlock; and I had lots of great conversations with friends, colleagues and associates old and new. Business in Bedford is vibrant and fun.

I would love to tell the fairy tale ending and say the shots made me realize I am not so bad but that would not be true. It took me three days to get up enough courage to look at them and when I confronted them I hated them. So I turned to my friends and asked them what they thought. I am told the shots are fine; in fact some are great or even lovely. You can judge for yourself.

Confronting demons!

Confronting demons at The Beds SME Expo!

I remain surprised at how I look. I suspect that my horror at the idea of Botox is now less strong – where did I get those lines?  I have given myself a gold star and am bathed in the glow of a job done. It won’t hold me back any longer. More importantly my business will step forward because I made the effort; and I enjoyed the energy generated at the Beds SME Expo and made some interesting connections.  Most importantly of all, I confronted my demons; I gave myself a good talking to and did the thing I have been dreading and the world did not stop. Self-help Critical Friend style!

Jen Cooper and Brenda Lenehan caught on camera!

Jen Cooper and Brenda Lenehan caught on camera!

 

 

On how to pack your suitcase or 10 top tips on time management by Phil Jesson

Everybody wastes time but effective people waste less of it.

Time is equally distributed to all – but the ability to use it is not.

Good time managers never say “I haven’t got the time!” They know that they have the same number of hours per day as Shakespeare, Marie Curie, Bill Gates and Mother Theresa!

How do you pack your suitcase?

How do you pack your suitcase?

They know that days are like identical suitcases – all the same size – but somehow they manage to pack more into their suitcase than others.

They understand that time is their most perishable resource and that the things that matter most must never be at the mercy of the things that matter least. They are brilliant at “planning the work” then “working the plan.” They are governed by the compass not the clock. They do not confuse motion with progress – a rocking horse keeps moving but makes no progress!

“There is one kind of robber who the law does not strike at and who steals what is most precious…………time!”  Napoleon

The good news is that time management is “learned behaviour” so let’s see what we can learn from exceptional time managers:-

1.      THE MAIN THING ABOUT TIME MANAGEMENT IS TO MAKE SURE THAT THE MAIN THING REMAINS THE MAIN THING!

To achieve more you have to do less! Stay focused on the one thing (or few things) that actually make a difference. Ask yourself “What’s the one thing I can do which, by doing it, will make everything else easier or unnecessary?” Be like a postage stamp – stick to one thing until you get there!

“My job is to sing the songs……not to move the *x%$*x* piano!”

2.      SCRAP YOUR “THINGS TO DO” LIST

"The key to success is not the masses of things we do...... but the small handful of things we do well"

“The key to success is not the masses of things we do…… but the small handful of things we do well”

The very language “daily things to do list” focuses on the urgent and the “now”.  According to writer Gary Keller “things to do lists are the product of the time-management industry and, although they serve as a useful collection of our best intentions, too often they tyrannise us with trivial, unimportant, urgent “stuff” and other peoples’ work and demands. We feel obligated to get things done because they are on our list, but long hours ticking off the list, filling the waste bin with bits of paper and ending the day with a nice clean desk have little to do with success. The key to success is not the masses of things we do…… but the small handful of things we do well!” We need to focus on “business” not busyness. We need to focus on a small number of high-impact items not (as often happens) a high number of trivial small items.

3.      WORK WITH S.M.A.R.T. OBJECTIVES

Yes S.M.A.R.T. has been around for years but it does work! If you have ever muttered the words “I’m going to lose weight” or “I want to get fitter” then wondered why you have made little progress it may be because your objectives were never “objectives” they were nothing more than dreams! For an “objective” to be exactly that, it needs to be S…specific  M…measurable  A…achievable   R…relevant  T…timed. So maybe a SMARTER version of the comment above would be to say “I am going to lose 20lbs by the end of March, as a result of going to the gym three times per week, not snacking and walking the dog each day for 45 minutes.”

4.      BACKWARD PLAN

Start with the end in mind then plan “backwards” to work out how you are going to achieve your SMART objectives. For example, if you have to achieve £100k of sales in 22 working days your backward plan might look like this.

Use a backward plan to achieve your SMART objectives

Use a backward plan to achieve your SMART objectives

From the look of this backward plan you can see that the target of £100,000 can be achieved with 2 days spare

5.      DELEGATE

Delegate, delegate, delegate

Delegate, delegate, delegate

Sometimes we ask ourselves the wrong question when a task hits our desk or appears on the screen. We ask ourselves “Can I do this task better or quicker than anyone else?” Often the answer is “Yes!” so guess what……..we go ahead and do it!

Yes, we can probably do it better and quicker than anyone else. We have the experience and we have the skills to do it. And, of course, we like to help people ……..so we go ahead and help them!

The right question we should ask ourselves is “Is this task the best use of my time bearing in mind my objectives?” Now the answer will probably be “No!” so we need to delegate the task and stay focused on what we should be doing. Never tell people how to do things – tell them what outcome you are looking for and why and they will surprise you with their creativity. If they help plan the battle they won’t battle the plan!

“If I give a hungry man a fish I feed him for a day If I teach him to fish I feed him for life!”

6.      THROW AWAY YOUR IN-TRAY

If you have an in-tray you will put things in it. Years later, as your career develops and you reach the dizzy heights of the boardroom you will probably have a five-tiered in-tray with nice gold rods in between each layer (!) Throw it away and adopt the 4D approach to life:-

  • Do it now! (don’t carry it around with you or re-read it later)
  • Delegate it (covered earlier)
  • Delay it (probably because it is important but not urgent)
  • Dump it

7.      MANAGE YOUR DIARY

There are a number of things we can do here:-

  • The most effective time managers use a “month at a glance” diary. They can see the big picture.
  • At the end of a meeting book the next appointment whilst you are there
  • Build in quality thinking time…… “ a rested field gives a beautiful crop!” Maybe a couple of 90 minute slots are needed each month where you switch off the mobile and switch on your ability to see how things are going.

Think of the military mnemonic O.P.E.R.A. – objective, plan, execute, review and amend. Quality thinking time allows you to “review and amend”. So where are you going to do this quality thinking time? It doesn’t really matter.

For some it is at home, for others it is during a proper lunch break or when you stop the car and set up camp in a hotel reception area with a pot of tea. It is probably not when you are driving. Invest time in this under-rated thoughtful activity and don’t feel guilty if you are caught “thinking!”

“If I had six hours to chop down a tree I would spend five hours sharpening my axe!”

“If I had six hours to chop down a tree I would spend five hours sharpening my axe!”

8.      FOCUS ON ONE TIME-STEALER OF THE WEEK

Don’t try and improve all aspects of time management in one week. If you focus on one “time stealer” each week you will probably get a much better result. For example:-

  • Week one – delegation
  • Week two – improving journey planning
  • Week three – more effective meetings
  • Week four – handling interruptions at work

9.      GET TO THE POINT

You don’t need to be rude here but if you want to be a good time manager there are some occasions when you need to encourage people to get to the point:-

  • If the phone rings and you say “How are you Pete?” don’t be surprised if Pete talks for 20 minutes about his work pressures, life at home, his football team and his poorly cat. Try “How can I help you Pete?” Now Pete will get to the point.
  • If Sue comes into your office and says “Have you got a minute” don’t say “Yes Sue, have a seat” then wonder why she is still there 25 minutes later. Try standing up to greet Sue and say “Yes, literally that……one minute……how can I help you Sue?”

10.  BECOME A GOOD TIME MANAGER AT HOME

Keep on top of family life

Keep on top of family life

Sometimes we forget that time management is not a work skill, it is a life skill. Try being a great time manager around the clock. Remember and manage the important things at home:-

  • Birthdays
  • Anniversaries
  • Being there on sports day
  • Parent-teacher evenings
  • School plays

Don’t fool yourself. When you are away on business (again) it is tempting to think or say “I’m doing all of this for you, kids!”

They know you are making the years of their young lives better and happier, but sometimes all that really matters to them is a small number of important days!

Phil Jesson is a speaker, consultant, coach and author in all aspects of key account management. You can contact Phil here: phil@business-pulse.com, 0116 259 7744
07774 241207 www.kamguru.com

PERSONAL PROFILE

Phil Jesson

Phil Jesson

  • Phil Jesson is a leading expert and professional speaker in key account management and employee engagement
  • He has worked with many blue-chip organisations and is equally at home with SMEs.
  • He introduces amusing, thought-provoking insights that stimulate the actions needed to produce sustainable changes in behaviour and results.
  • He is the author of the recently published “Piranhas In The Bidet” which has received many five-star reviews from its inspired and happy readers.
  • Phil believes that the most important part of his keynotes and workshops are the days that follow and is therefore committed to helping clients during the implementation phase of any assignment. As Phil puts it “a good plan actioned today is better than a perfect plan actioned in three months time!”
  • He lives in Leicestershire with his wife, Joanna, who is also his business partner. Together they run their management consultancy, Business Pulse, and they are also licensees for The Academy for Chief Executives in the Peterborough, Northampton, Cambridge, Milton Keynes and Stevenage area.
  • In his spare time Phil enjoys walking and playing the drums. He watches Aston Villa on Saturdays but often “seeks counselling on Mondays!”

 

 

Elizabeth Toogood - Your Critical Friend

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