Guest Blog Posts

Thank you

‘Thank’ and ‘you’.  At face value two monosyllabic little words that seem insignificant and inconspicuous but, delve deeper, and it is clear these words carry with them a weight of hugely important meaning.

small words - big meaning

small words – big meaning

We go out of our way to teach our children how important it is to use them and to mean them at home, at school, at friend’s houses “Thank you for having me….”. We know that wonderful feeling when our own efforts are acknowledged, or our sacrifices, our gestures of kindness or our good manners. Sometimes it might be for something that has been particularly difficult or above and beyond the call of duty and sometimes it might be for something that took no effort at all, something that came naturally.

‘Thank’ and ‘you’ – two little words we use to acknowledge a person’s effort; to show how much we value them and as a heartfelt way of saying “please keep doing that”. We use them at work to affirm the person, to commend their performance. Sometimes we endorse someone to colleagues as a way of emphasising the “thank you” and sometimes we offer a testimonial as a way of  recommending a person, celebrating their work and appreciating it. Saying thank you comes naturally to most of us and we also enjoy the moment when we are appreciated, when someone says thank you to us. Indeed, someone said thank you to me in an unusual way recently which moved me to write this post. One of my longstanding clients has just started writing poetry and has embarked on a journey exploring his creative side. His day job is a world away but he is revelling in expressing his feelings in a different medium.

"I tried to be perfect then I dropped all the plates"

“I tried to be perfect then I dropped all the plates”

It has been well-documented how poetry can help as a kind of therapy – Allison Pearson writes about model wife, mother and society hostess, Rachel Kelly who nearly lost her sanity through depression. As Rachel’s new book tells, it was the healing power of poetry that saved her. My client’s state of mind is not currently in question but the power of poetry cannot be denied and I found myself extremely moved when there, without warning, in my inbox, was a poem he had written, inspired by his critical friend, yours truly. It is his way of expressing what our work together means and I feel extremely honoured to have been thanked in this way. So this in turn is my way of saying “thank you” to him for celebrating our relationship in such a special way.

My Critical Friend

Warmth and wisdom,
a clear head
and
a caring heart,
these typify my critical friend.

Sympathy and empathy,
strength
and
succour,
these typify my critical friend.

Concern and context
experience
and
élan,
these typify my critical friend.

Love and laughter,
sense
and
sensibility,
these typify my critical friend.

Come rain or shine,
celebration or sorrow,
delight or disaster,
I have no fear
because I have
my critical friend.

Copyright © CHM 2014

The 7 Secrets of Hiring a Good Coach

 

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Liz Toogood iis a mixture of mentor, coach and non-executive director.

Guest Blog Post from Sally Brown, Health Journalist

Bedfordshire BusinessWomen (BBW) members Liz Toogood of Elizabeth Toogood Critical Friend and Caroline Clark of Happiness Matters set up shop at the i-kan earlier this month to debunk a few myths about coaching (Unravelling the Coaching Myth – Is coaching for you? And if so, who?). I booked a half-hour session with Liz Toogood who was so wonderfully wise and insightful, I had to be politely encouraged to leave after an hour.

 

Here are the 7 Secrets I learned about making coaching work for you:

  1. Chemistry is crucial. If you don’t ‘click’ with your coach, you’re wasting your money. You should feel understood, accepted and comfortable. According to research from Ashridge Business School, the relationship between coach and client is the most important factor in determining the success of coaching. ‘Trust is very important – ask yourself if you could be truly honest with this person?’ says Liz.
  2. Your best friend/partner is not your best choice of coach. However supportive your friends, colleagues or partner may be, they will have their own agenda and opinions. By contrast, a coach is there exclusively for your benefit. Unlike your loved ones, they won’t glaze over while you talk through your challenges in minute detail.

    Caroline Clark - passionate about people’s professional and personal happiness and fulfilment, and about coaching as an effective tool to bring about practical and lasting change.

    Caroline Clark – passionate about people’s professional and personal happiness and fulfilment

  3. You may only need one session. Different coaches work in different ways but it is a myth that coaching has to be a long term commitment, says Liz. ‘Some people want ongoing support, but for many, one or two sessions are all that’s needed. You can also dip in and out as and when you need it.
  4. A coach is not a therapist…. Emotional problems and unhelpful patterns of thinking and relating to people that have their roots in your childhood are best dealt with by a counsellor or psychotherapist registered with the BACP.
  5. ….or an expert. A coach won’t profess to be an expert in your line of business but should be able to offer relevant strategies and techniques, and more crucially, ask the right questions to help you get to the right answers.
  6. It’s OK to be vague. Most people do have a clear idea of what they want to achieve from coaching. But others don’t – they just know they want things to change. Part of the process is sorting out vagueness and uncertainty. A coach is there to provide clarity and steer you through,’ says Liz.
  7. But you do need an open mind. To get the best out of coaching, you need to be prepared to take on new ideas, and go out of your comfort zone – approach it with a closed mind, and you’re wasting your money.

 

With thanks to Sally Brown.  Sally is an established UK-based health writer with more thanSally Brown - Health Journalist 20 years experience in the industry.  She held several senior editing positions, including Lifestyle Editor of the Sunday Times Style magazine, before going freelance. Sally specialises in all aspects of health and wellbeing, including alternative and conventional health, nutrition, fitness, emotional health and social trends.  Her clients include top consumer magazines, newspapers, customer magazines, websites and publishers.  Sally is also a psychodynamic counsellor and member of the British Association of Counsellors and Psychotherapists. She I currently works part-time helping clients to overcome depression, anxiety, relationship problems and low self-esteem.

 

 

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On how to pack your suitcase or 10 top tips on time management by Phil Jesson

Everybody wastes time but effective people waste less of it.

Time is equally distributed to all – but the ability to use it is not.

Good time managers never say “I haven’t got the time!” They know that they have the same number of hours per day as Shakespeare, Marie Curie, Bill Gates and Mother Theresa!

How do you pack your suitcase?

How do you pack your suitcase?

They know that days are like identical suitcases – all the same size – but somehow they manage to pack more into their suitcase than others.

They understand that time is their most perishable resource and that the things that matter most must never be at the mercy of the things that matter least. They are brilliant at “planning the work” then “working the plan.” They are governed by the compass not the clock. They do not confuse motion with progress – a rocking horse keeps moving but makes no progress!

“There is one kind of robber who the law does not strike at and who steals what is most precious…………time!”  Napoleon

The good news is that time management is “learned behaviour” so let’s see what we can learn from exceptional time managers:-

1.      THE MAIN THING ABOUT TIME MANAGEMENT IS TO MAKE SURE THAT THE MAIN THING REMAINS THE MAIN THING!

To achieve more you have to do less! Stay focused on the one thing (or few things) that actually make a difference. Ask yourself “What’s the one thing I can do which, by doing it, will make everything else easier or unnecessary?” Be like a postage stamp – stick to one thing until you get there!

“My job is to sing the songs……not to move the *x%$*x* piano!”

2.      SCRAP YOUR “THINGS TO DO” LIST

"The key to success is not the masses of things we do...... but the small handful of things we do well"

“The key to success is not the masses of things we do…… but the small handful of things we do well”

The very language “daily things to do list” focuses on the urgent and the “now”.  According to writer Gary Keller “things to do lists are the product of the time-management industry and, although they serve as a useful collection of our best intentions, too often they tyrannise us with trivial, unimportant, urgent “stuff” and other peoples’ work and demands. We feel obligated to get things done because they are on our list, but long hours ticking off the list, filling the waste bin with bits of paper and ending the day with a nice clean desk have little to do with success. The key to success is not the masses of things we do…… but the small handful of things we do well!” We need to focus on “business” not busyness. We need to focus on a small number of high-impact items not (as often happens) a high number of trivial small items.

3.      WORK WITH S.M.A.R.T. OBJECTIVES

Yes S.M.A.R.T. has been around for years but it does work! If you have ever muttered the words “I’m going to lose weight” or “I want to get fitter” then wondered why you have made little progress it may be because your objectives were never “objectives” they were nothing more than dreams! For an “objective” to be exactly that, it needs to be S…specific  M…measurable  A…achievable   R…relevant  T…timed. So maybe a SMARTER version of the comment above would be to say “I am going to lose 20lbs by the end of March, as a result of going to the gym three times per week, not snacking and walking the dog each day for 45 minutes.”

4.      BACKWARD PLAN

Start with the end in mind then plan “backwards” to work out how you are going to achieve your SMART objectives. For example, if you have to achieve £100k of sales in 22 working days your backward plan might look like this.

Use a backward plan to achieve your SMART objectives

Use a backward plan to achieve your SMART objectives

From the look of this backward plan you can see that the target of £100,000 can be achieved with 2 days spare

5.      DELEGATE

Delegate, delegate, delegate

Delegate, delegate, delegate

Sometimes we ask ourselves the wrong question when a task hits our desk or appears on the screen. We ask ourselves “Can I do this task better or quicker than anyone else?” Often the answer is “Yes!” so guess what……..we go ahead and do it!

Yes, we can probably do it better and quicker than anyone else. We have the experience and we have the skills to do it. And, of course, we like to help people ……..so we go ahead and help them!

The right question we should ask ourselves is “Is this task the best use of my time bearing in mind my objectives?” Now the answer will probably be “No!” so we need to delegate the task and stay focused on what we should be doing. Never tell people how to do things – tell them what outcome you are looking for and why and they will surprise you with their creativity. If they help plan the battle they won’t battle the plan!

“If I give a hungry man a fish I feed him for a day If I teach him to fish I feed him for life!”

6.      THROW AWAY YOUR IN-TRAY

If you have an in-tray you will put things in it. Years later, as your career develops and you reach the dizzy heights of the boardroom you will probably have a five-tiered in-tray with nice gold rods in between each layer (!) Throw it away and adopt the 4D approach to life:-

  • Do it now! (don’t carry it around with you or re-read it later)
  • Delegate it (covered earlier)
  • Delay it (probably because it is important but not urgent)
  • Dump it

7.      MANAGE YOUR DIARY

There are a number of things we can do here:-

  • The most effective time managers use a “month at a glance” diary. They can see the big picture.
  • At the end of a meeting book the next appointment whilst you are there
  • Build in quality thinking time…… “ a rested field gives a beautiful crop!” Maybe a couple of 90 minute slots are needed each month where you switch off the mobile and switch on your ability to see how things are going.

Think of the military mnemonic O.P.E.R.A. – objective, plan, execute, review and amend. Quality thinking time allows you to “review and amend”. So where are you going to do this quality thinking time? It doesn’t really matter.

For some it is at home, for others it is during a proper lunch break or when you stop the car and set up camp in a hotel reception area with a pot of tea. It is probably not when you are driving. Invest time in this under-rated thoughtful activity and don’t feel guilty if you are caught “thinking!”

“If I had six hours to chop down a tree I would spend five hours sharpening my axe!”

“If I had six hours to chop down a tree I would spend five hours sharpening my axe!”

8.      FOCUS ON ONE TIME-STEALER OF THE WEEK

Don’t try and improve all aspects of time management in one week. If you focus on one “time stealer” each week you will probably get a much better result. For example:-

  • Week one – delegation
  • Week two – improving journey planning
  • Week three – more effective meetings
  • Week four – handling interruptions at work

9.      GET TO THE POINT

You don’t need to be rude here but if you want to be a good time manager there are some occasions when you need to encourage people to get to the point:-

  • If the phone rings and you say “How are you Pete?” don’t be surprised if Pete talks for 20 minutes about his work pressures, life at home, his football team and his poorly cat. Try “How can I help you Pete?” Now Pete will get to the point.
  • If Sue comes into your office and says “Have you got a minute” don’t say “Yes Sue, have a seat” then wonder why she is still there 25 minutes later. Try standing up to greet Sue and say “Yes, literally that……one minute……how can I help you Sue?”

10.  BECOME A GOOD TIME MANAGER AT HOME

Keep on top of family life

Keep on top of family life

Sometimes we forget that time management is not a work skill, it is a life skill. Try being a great time manager around the clock. Remember and manage the important things at home:-

  • Birthdays
  • Anniversaries
  • Being there on sports day
  • Parent-teacher evenings
  • School plays

Don’t fool yourself. When you are away on business (again) it is tempting to think or say “I’m doing all of this for you, kids!”

They know you are making the years of their young lives better and happier, but sometimes all that really matters to them is a small number of important days!

Phil Jesson is a speaker, consultant, coach and author in all aspects of key account management. You can contact Phil here: phil@business-pulse.com, 0116 259 7744
07774 241207 www.kamguru.com

PERSONAL PROFILE

Phil Jesson

Phil Jesson

  • Phil Jesson is a leading expert and professional speaker in key account management and employee engagement
  • He has worked with many blue-chip organisations and is equally at home with SMEs.
  • He introduces amusing, thought-provoking insights that stimulate the actions needed to produce sustainable changes in behaviour and results.
  • He is the author of the recently published “Piranhas In The Bidet” which has received many five-star reviews from its inspired and happy readers.
  • Phil believes that the most important part of his keynotes and workshops are the days that follow and is therefore committed to helping clients during the implementation phase of any assignment. As Phil puts it “a good plan actioned today is better than a perfect plan actioned in three months time!”
  • He lives in Leicestershire with his wife, Joanna, who is also his business partner. Together they run their management consultancy, Business Pulse, and they are also licensees for The Academy for Chief Executives in the Peterborough, Northampton, Cambridge, Milton Keynes and Stevenage area.
  • In his spare time Phil enjoys walking and playing the drums. He watches Aston Villa on Saturdays but often “seeks counselling on Mondays!”

 

 

Elizabeth Toogood - Your Critical Friend

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